(Please note that some of these meetings may be clubbed in the interest of time.)
The following meetings should take place, to ensure success and alignment with key departments.
Both the assigned Prime Video (“PV”) Production Executive and PV Creative Executive should be included in all meetings.
- Development kick off meeting is the first meeting, and is owned by Business Affairs- and is attended by Production, Creative, Legal, BA and Music teams to discuss development of the project and key timelines. A P
- Pre- Production Kick Off Meeting: Introductory meeting post green light of a project, conducted by the Production Executives- with all necessary teams, to take production company through Amazon PV processes. Cadence is set for bi-weekly, and weekly update meetings between both parties.
- Production Finance Kick off Meeting: The PV Finance Executive and PV Production Executive to discuss accounting requirements, mandates and protocol for all finance matters relating to the Production.
- Production Legal meeting: Meet with PV legal to discuss legal requirements and the process of working with PV Legal. PV Legal may invite Outside Counsel to the meeting.
- Health & Safety/Asset management/Sustainability meeting: Meet with the PV approved 3P vendor, along with production, to review requirements and suggestions for all these initiatives on the project.
- Production Security meeting: Meet with PV protective services executive to discuss content security- as well as but not limited to high risk locations.
- Marketing & PR meeting: Meet with PV Marketing and PV PR to confirm promotional dates key talent may be needed and preliminary planning for behind-the-scenes photography.
- X-Ray: meeting: Meet with PV X-Ray Executive to discuss X-Ray capabilities and experience planned and beneficial for the title. During this meeting, the PV X-Ray Executive will highlight various assets such as cast list, bonus videos, bonus photos, timecoded trivia, music details etc. that need to be curated for the title and requirements from Production Company in order to ensure a holistic customer experience.
- Post Production meeting: Meet with PV Post team to discuss Post Milestone Calendar, vendor selection, media workflow capture through delivery.
- Music meeting: Meet with PV Music to discuss music requirements and initiate planning.
- VFX meeting: Meet with PV VFX team to discuss requirements and initiate planning.
- Production Kick off Meeting: Final summary meeting, no more than 14-21 days before shoot start. All pending queries must be resolved here, by all departments, and any escalations needed to be highlighted here. All teams must participate, as this then leads to shoot.
Production - Recce/ Scouting
Production company must inform PV Production Executive before expenditure on project commences. For scout trips to assist detail budgeting, the same must be done from the development budget.
- The proper insurance for the location and employees is in place. - TBD
- Agreement for all individuals being engaged and rendering service for the scout are in place. - TBD
Non-Local Pre - Production Checklist
If Production is considering scouting and/or shooting in an international location, or any location outside of resident city, (e.g., India Local Original filming in the US, Mumbai prod co shooting in Chennai) then lead time must be allowed for PV Legal, Production, Protective Services, and other teams to complete assessments of the production plan, and for production to adapt as necessary to requirements identified.
Results from the PV assessments may necessitate additional budget for security, resources, and insurance coverage and may result in savings from rebate or other incentive programs.
Security and insurance plans for such filming must be vetted and approved by PV Production, prior to locking any proposed filming locations.
Checklist for approval to start non-local filming
Local Line Producer
- Vet all companies to be engaged, including non-local production services companies
- Review and plan for rebate, if applicable
- Review and plan for GST
- Set up local bank account
Legal Set Up
- Fully execute production standard terms and conditions (STC) with the production company
- Review of all downstream agreements, contracts and trackers with PV Production
Insurance
- Review insurance requirements - for production, liability and E&O
Protective Services
- Review content security requirements and establish production security protocols
Checklist for Approval to Start Production
Items on the checklists below must be submitted by the Prod Co for approval by PV personnel as detailed.
India Checklist:
- Screenplay – PV Creative Executive
- Shooting Schedule – PV Production Executive
- Locked Budget & Critical Assumptions – PV Production & Finance Executives.
- Budget must be submitted in the format provided by the PV executive. Excel sheets must include the top sheet and detail reports as shown in format. The critical assumptions must include breakdowns of schedule,ATL fees and associated costs, crew rates, local and other hires, locations.
- Breakdown of VFX Budget - PV VFX Executive
- rebate plan if foreign or rebate providing state
- Cash Flow – PV Production Executive and PV Finance Executive
- Asset management- plan to disclose all assets about $500
- Production Insurance package – Prod Co must discuss insurance provider instructed by PV
- Errors & Omissions (E&O) Insurance Package – Prod Co must get details of the same from PV production executive
- Introduction to third party auditor by Finance Exec
- Executed Editor contracts - PV Post Executive
- PMC to be submitted to PV Post Exec
- Content Delivery Workflow Plan - PV Post Executive
- Dailies Distribution List - PV Post Executive
- Media Transfer Platform User List - AS Post Executive
- Post Production Contact Sheet - PV Post Executive
- Elected Softwares List including names and titles of administrators - PV Post Executive